Packaging Machineryexport to Southeast AsiaAnalysis of 5 Core Processes

As a popular region for global manufacturing transfer, Southeast Asia has a continuous growing demand for automated packaging equipment. However, the complex links involved in the export process often expose enterprises to risks such as port congestion, fines, and even return of goods. The following are the key operation steps summarized by professional agent companies:foreign tradeVerification of Target Country Regulations

III. 3 Key Points of Customs Declaration

1. ASEAN countries such as Vietnam and Thailand have different requirements for CE certification of machinery products and SIRIM certification (Malaysia). It is necessary to confirm in advance through local importers or third - party testing institutions.:
Localization of Product Technical Documents
2. Operation manuals and warning signs must be in bilingual versions of English + local languages (such as Indonesian and Thai). For the Philippine market, an application for BPS certification also needs to be submitted.:
Principles of Equipment Disassembly and Packing

II. Logistics solution design and cost optimization

1. Oversized equipment needs to apply for special transportation permits. It is recommended to adopt a modular design to reduce costs (for example, packing the conveyor belt and the main machine in separate boxes).:
Port Selection StrategyMaritime TransportationFor exports to Vietnam, Hai Phong Port is preferred (closer to the Hanoi Industrial Zone). For Thailand, Laem Chabang Port can enjoy tariff preferences in the EEC economic zone.
2. Packaging machinery often involves HS codes 8422 (semi - automatic equipment) or 8438 (fully automatic production line). Incorrect classification will lead to a tariff difference of 5% - 15%.:
Make Smart Use

III. Three key points of customs declaration

1. Accurate HS Code Classification:
Applying for the China - ASEAN Free Trade Area FORM E certificate can reduce the import tariff in Indonesia from 10% to 0%.
2. It is recommended to verify through the following methods:Pre - inspection Clause:
Require the buyer to send personnel to participate in the pre - shipment inspection under FOB terms to avoid disputes after the goods arrive at the port.

IV. Essential Measures for Risk Control

1. Design of Payment Method:
For new customers, it is recommended to adopt a payment method of 30% deposit + 70% payment against the bill of lading copy. For large - value orders, it is necessary to insure short - term export credit insurance with Sinosure.
2. Malaysian importers often file claims on the grounds of “circuit board damage caused by excessive humidity”. Solutions::
– Place a temperature and humidity recorder in the container and seal the container notarially

4 Practical Experiences to Avoid Traps in the Southeast Asian Market

Trap 1: Hidden Quality Claims

Some small - scale clearance companies in Vietnam provide false ATA carnets. Countermeasures:
- Place temperature and humidity recorders in containers and notarize sealing
- Purchase Institute Cargo Clauses A-level insurance under CIF terms

Trap 2: False Clearance Agent Qualification

– Require the use of DDP terms and designate our own clearance service provider
- Verify agent licenses through the Vietnamese Ministry of Industry and Trade website
- Require the use of DDP terms with our designated customs clearance service provider

Trap 3: Sudden Change of Technical Barriers

Thailand FDA added new GMP filing requirements for food packaging machinery in 2023. Professional agent companies can provide:
- Monitor real-time updates of technical regulations in various countries
- Pre-review equipment material certificates (e.g., stainless steel grade certificates)

Why Do You Need a Professional Foreign Trade Agent?

? Save 7% - 12% of the comprehensive cost (optimize the transportation route + tariff planning)
? Reduce 100% of the legal risk (application of standardized FTA terms)
How to Efficiently Export Packaging Machinery to Southeast Asia? Key Processes and Guide to Avoiding Pitfalls | Shanghai Import/Export Agent
December 19, 2024 06:55