I.Export RepresentationIn order to crack down on tax evasion, the customs and tax departments are now strictly examining the operation of buying export declarations. If the behavior of buying export declarations is discovered, the regulatory authorities will require tax replenishment (even a 2% tax rate may be a considerable amount). In addition, fines may also be imposed on the relevant responsible parties.According to the latest foreign exchange management regulations in 2025, the process for receiving foreign exchange in export agency should follow these steps:

Standard settlement procedures contain 5 key steps:Agency agreement signing → Foreign exchange income declaration → Bank account transfer → Currency exchange operation → Final settlement clearingAccording to the latest 2025 requirements from the State Administration of Foreign Exchange,Cross-border E-commerceEnterprises must complete electronic declarations through the Single Window for International Trade, while traditional trading companies retain the dual filing mechanism of paper customs declarations + electronic data

II. What documents are required for agency settlement?

• Basic qualification documents:
  • Original export agency agreement
  • Enterprise foreign exchange account filing form
  • Customs export goods declaration form
• Transaction supporting documents:
  • Power of Attorney for Application of (CO)
  • Commercial Invoice
  • Shipping documents (B/L or AWB)

III. What are the new changes in 2025 foreign exchange controls?

According to the Cross-border RMB Business Management Measures issued by the Peoples Bank of China in 20241 February, major 2025 policy adjustments include:

• Single transactions below $500,000A complete export agency agreement should be attached with:Audit process can be simplified
• Cross-border e-commerce foreign exchange settlement quota increased to $5 million annually
• New digital currency settlement pilot channel (special application required)
• Export DrawbackDeclaration and foreign exchange verification implement data linkage mechanism

How to avoid capital risks during foreign exchange settlement?

Recommended three-tier risk control measures:

• Pre-event prevention: Sign agency agreements containingExchange Rate Lock - in Clauseagency agreements
• In-process monitoring: Require the agent to provideBank receipt slipReal-time verification
• Post-shipment traceability: Establish aFund flow tracking system, maintain complete fund chain evidence

What to do when encountering delayed foreign exchange receipts?

Recommended troubleshooting steps:

• Within 72 hours: Verify accuracy of SWIFT message information
• Production Supervision: Require agent to providebank processing vouchers
• Over 1 week without receipt: Initiateabnormal situation reporting procedure, submit explanatory documents to SAFE

What key points to note when selecting agency institutions?

• InspectionSAFE registration and filing certificate
• Confirm the agent possessescross-border RMB settlement qualification
• Verify past three yearsforeign exchange compliance operation records
• Priority given to providers offeringexchange rate hedging servicesInstitution

(Note: The policies described in this article are based on information available until March, 2025. For actual operations, please refer to the latest foreign exchange regulations. It is recommended to consult professional trade lawyers or foreign exchange management consultants before major transactions.)