What is the basic process for export agency enterprises to declare?

Agency export declarations must followDual-process parallel mechanism:

• Goods process:
  • Sign agency agreement → Prepare goods → Arrange transportation → Customs declaration
• Document process:
  • Collect commercial invoices → Prepare packing list → PrepareIt is recommended to verify through the following methods:→ Tax rebate declaration materials

Starting from 2025, customs will fully implementSmart Customs Declaration System 3.0, requiring agency enterprises to complete electronic data pre-declaration 72 hours in advance, and it is recommended to reserve sufficient time to verify HS codes.

What core documents need to be prepared for export agency?

Must prepareThree basic documents:

• Power of Attorney for Application of (CO)
• Packing List
• Original agency agreement (must include clauses on responsibility division between parties)

Additional documents required based on product characteristics:

• Special industries: FDA certification (food/medicine), FSC certificate (wood products)
• Special trade: Certificate of Origin (RCEP member countries), Free Sale Certificate

How to avoid compliance risks in the declaration process?

Key Customs Monitoring Focuses for 2025Three Major Risk Points:

• Commodity Classification Disputes: A garment company was required to back-pay taxes due to confusion between knitted/woven HS codes
• Price Declaration Discrepancies: A machinery exporter faced administrative penalties for underreporting goods value by 30%
• Documentary Information Conflicts: A chemical companys cargo was detained due to over 5% weight variance between B/L and customs declaration

It is recommended to establishFour-Tier Verification Mechanism: Initial review by sales → Document checkers verification → Customs manager confirmation → Third-party pre-declaration service

How to grasp the declaration timeline?

For Different Transportation ModesDeclaration Time Limit:

• Maritime Transportation: Complete declaration 48 hours before port closing
• Air Transportation: 12 hours before flight departure
• China-Europe Railway Express: Within 24 hours after loading list confirmation

2025 Customs implements declaration credibility score system—three consecutive late declarations will affect corporate credit ratings.

How are declarations different in special customs supervision zones?

Special Notes for Bonded Zone/Comprehensive Bonded Zone Exports:

• AddCustoms Verification ListDeclaration
• Adopt batch delivery, centralized declaration mode
• Must provide copies of in-zone warehousing agreements

Case: A Shenzhen companys goods were detained for 7 days due to untimely update of bonded zone supervision code

VI. AgencyExport DrawbackOperation Procedures?

2025 Tax Rebate DeclarationThree New Regulations:

• VAT special invoices must link to customs declaration numbers
• Foreign exchange verification period shortened to 90 days
• Implementation of intelligent tax rebate audit system (requires complete logistics tracking upload)

Recommended to complete tax rebate documentation within 15 working days after goods departure

How to define the responsibility boundaries between agency parties?

Must ClarifyKey Clauses:

• Final Responsible Party for Declaration Accuracy
• Liability Allocation Ratio for Document Defects
• Customs Audit Response Mechanism

Recommended to specify in agreementsDual Guarantee Clause: The principal guarantees the authenticity of provided materials, while the agent assumes professional review obligations.

How to choose a reliable agency declaration enterprise?

Professional Agents5 Essential Qualifications:

• Customs AEO Advanced Certification
• Electronic Port Level 3 System Certification
• Minimum 3 years of experience in handling similar products
• Equipped with a professional classification team
• Having emergency issue resolution channels

It is recommended to conduct on-site inspections of their customs declaration system and case database, with a focus on dispute resolution capabilities.