Standardized operational system for complete agency equipment import process

According to the latest 2025 statistics from Chinas General Administration of Customs, mechanical equipment products account for 21.3% of Chinas total goods imports. In the complex international trade environment, professionalforeign tradeagency services have become an important guarantee for enterprise equipment procurement. This article will systematically analyze the standardized process system for agency equipment imports.

Core operational process breakdown

Phase 1: Preliminary preparation (15 working days)

• Equipment technical parameter confirmation
  • Obtain original technical specifications (must include HS code corresponding parameters)
  • Verify requirements for mechanical and electrical product import licenses
• Trade Terms Confirmation
  • Clarify responsibility division under FOB/CIF terms
  • Develop transportation insurance plan (recommended insured amount at 110% of cargo value)

Key control points for customs clearance

Taking a smart manufacturing enterprise importing German precision machine tools as an example, agency services need to focus on:

• Handling customs classification disputes
  • The tariff difference between commodity codes 8458.1100 and 8462.3900 reaches 8%
  • Prepare equipment working principle video verification materials in advance
• Tax calculation accuracy
  • 2025 VAT rate remains at 13%
  • Involves free trade agreements requiring provisionIt is recommended to verify through the following methods:Documents (such as China-EU CAI certificates)

Key points of transportation plan design

• Transportation of over - limit equipment
  • Maritime TransportationCost comparison between flat racks and ro-ro ships (taking 20-ton equipment as an example)
  • Road transport requires applying for oversized vehicle permits 30 days in advance
• Protection of precision instruments
  • Daily rental rate for temperature-controlled containers: $85
  • Recommend installing 3D impact recorders (data retention period ≥3 years)

Typical risk case analysis

Compliance issues encountered by a biopharmaceutical company importing Swiss freeze dryers in 2025:

• Equipment parameters inconsistent with declaration causing port detention (daily detention fee ￥5000)
• Pressure vessels lacking special equipment licenses (rectification period 45 days)
• Ultimately saved ￥280,000 through technical rectification plan by agency company

Criteria for selecting agency services

• Key points of qualification review
  • Customs AEO Advanced Certification qualification
  • Specific commodity import filing records (such asMedical EquipmentRegistration certificates)
• Service Capability Assessment
  • In-house customs clearance teams at major ports
  • Emergency response time ≤2 hours

Through standardized process management, professional agency services canequipment. For example, Indonesia has the SNI certification, Thailand has the TISI certification, and the Philippines has the BPS certification. It is necessary to confirm in advance the equipment voltage (such as 380V/50Hz in Thailand), the compatibility of the CE certification, and the proof of environmentally friendly materials.Reduce cycle time by 20-35 days and lower overall costs by 12-18%. It is recommended that enterprises prioritize evaluating service providers customs pre-ruling application capabilities and technical document compliance review systems when selecting partners.